Secretary III (RFT 1.0 FTE - Bilingual)

About The Royal

As one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

About the Role

Provides administrative and secretarial support to hospital programs and committees. The Secretary is responsible for performing general office and reception duties, ensuring the smooth operation of the program on a daily basis. This role also serves as the primary point of contact for the assigned program.

Position Information

Posting Number: ROM26-174E

Position Status: Regular Full-time

FTE: 1.0

Job Schedule: Days/Evenings

Department: Urgent Care Clinic

Union: CUPE Local 942

Site: Royal Ottawa Mental Health Centre

Level of Police Check: Criminal Record Check

Number of Vacancies: 1

Qualifications

• Completion of OSSD or equivalent
• Office Administration or equivalent College certification and/or diploma OR relevant combination of education, training and experience (minimum experience two years full-time secretarial or clerical experience in a medical environment)
• Excellent communication, organization, problem solving, and customer relation skills, with the ability to relate to persons with mental illness
• Excellent time management skills with the ability to prioritize and meet firm deadlines
• High level of initiative, judgment and adaptability
• Commitment to continuous learning and quality improvement
• Proficiency in latest versions of standard office software applications including Microsoft Word, Excel, Outlook, PowerPoint, Meditech or other patient registration/booking system, Internet Explorer
• Typing speed 40 words per minute minimum
• Dictatyping skills
• An understanding of basic financial and mathematical concepts
• Ability to work independently and with multiple interruptions
• Ability to function as a member of a team and work cooperatively with team member

Language Requirements

Bilingual (French/English) is mandatory. English level A- is mandatory in oral comprehension, expression, reading, and writing. French level A- is mandatory in oral comprehension and expression.

Salary

Salary Range: $32.62 to $35.43 per hour

Additional Information

All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.

All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.

The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.