Clinical Research Coordinator | Temporary Full Time (0.8 FTE) | CHEO Research Institute

Position

Position: Clinical Research Coordinator Department: Department of Pediatrics, Division of Neurology Posting #: RI-26-045 Posting Period: September 23 to October 8, 2026 Term: Full-time (0.8 FTE, 30 hours weekly), 1 year term, with possibility of renewal Salary: $30.00 - $35.00 per hour, Will be commensurate with skills and experience Reports To: Dr. Katherine Muir

About CHEO RI

The Children's Hospital of Eastern Ontario Research Institute Inc. ("CHEO RI") is the research arm of the Children's Hospital of Eastern Ontario – Ottawa Children's Treatment Centre ("CHEO") and an affiliated research institute of the University of Ottawa.

We respectfully acknowledge that CHEO RI is located on the unceded, traditional territory of the Algonquin Anishinabek People, who have lived on and cared for this land since time immemorial. We honour their enduring presence and the ways their culture and stewardship have shaped and continue to nurture this land. CHEO RI also recognizes and values the historic and ongoing contributions of all First Nations, Inuit, and Métis peoples.

CHEO is a deeply trusted institution and workplace, widely regarded as a cornerstone of our community. CHEO RI advances this legacy by generating new knowledge and evidence to support CHEO in delivering world‑class care to children and youth. Our mission is to connect exceptional talent and innovative technologies to pursue life‑changing research for every child, youth, and family in our community and beyond.

About the Role

CHEO RI has an immediate requirement for a Clinical Research Coordinator.

The Epilepsy Research Unit team consists of pediatric neurologists who have additional expertise in epilepsy and neurophysiology. The research unit's agenda is designed to address key areas of pediatric epilepsy through three main pillars: a focus on innovative treatments, advanced diagnosis, and better understanding and managing the comorbidities and psychosocial impacts of epilepsy. Ultimately, our research unit's goal is to foster innovative, high-impact research that not only advances our scientific understanding of pediatric epilepsy but also leads to better treatments, improved patient outcomes, and enhanced quality of life for children, youth, and their families.

The Research Coordinator will oversee diverse clinical research projects in line with the goals of the Epilepsy Research Unit. The individual will be responsible for coordinating regulated clinical trials of cutting-edge therapies (project scheduling, REB submissions and renewals, database management, data entry, patient visit scheduling, invoicing). The successful candidate will also lead multiple studies, including data collection and management, proposal development and submission, budget monitoring, systematic review screening and extraction, and supervision of medical students.

Main Responsibilities

Under the general supervision of the Epilepsy Research Unit (lead Dr. Katherine Muir), the Research Coordinator will:

• Liaise with research team staff, clinicians, patients, families and clinical collaborators
• Ensure efficient day-to-day operation of research data collection protocols and data analysis activities
• Prepare submissions to the REB including consent/assent form and research protocols development
• Be responsible for patient recruitment, including screening and obtaining informed consent/assent
• Be responsible for administering standardized clinical assessments
• Be responsible for the collection and scoring of research information in REDCap
• Track patient progress and coordinate follow-ups
• Ensure data entry of all measures and surveys are done in a timely manner, as well as quality control
• Monitor budget and invoice for study-related expenses
• Negotiate study budgets and prepare contract submissions
• Assist with grants, report writing, preparing presentations, posters and publications
• Notify affiliated physicians of any clinical therapy or study protocol concerns
• Organize and facilitate meetings associated with research activities
• Perform other duties as assigned or directed to meet the goals and objectives of the research team
• Execution of clinical research studies and programs
• Collect, process, and assist in the compilation and verification of research data, samples, and/or specimens (following strict protocol and detailed instructions)
• Enter data forms and documents into databases and other systems (eCRF)
• Assist with routine data verification and quality control, ensuring data integrity and consistency with study protocol
• Provide overall administrative assistance to the research team
• Act as key communicator between study personnel, subjects, stakeholders, and CROs
• Invoicing for study-related expenses

Qualifications, Skills and Abilities

Essential:

• Degree in health-related field, master's degree or equivalent work experience
• Minimum 2 years experience in clinical research
• GCP, ICH, Health Canada Division 5 certifications
• Understanding of research design, guidelines and standards governing clinical research
• Understanding of the Personal Health Information Protection Act
• Excellent computer skills, including advanced knowledge of research related software (Excel, PowerPoint, Outlook, literature search engines, Reference Manager or equivalent)
• Knowledge and practice of statistical software, including SPSS and REDCap
• Experience in report writing, publication and communication briefs
• Outstanding organizational, accountability and time management skills
• Ability to work independently with minimal supervision and think critically
• Ability to work effectively in a multidisciplinary team environment
• Excellent written and verbal communication skills
• Excellent inter-personnel skills

Preferred:

• Minimum 2 years of research experience working on regulated clinical trials
• Bilingualism (English/French)

Working Conditions

• Clinic setting work within hospital; exposure to children and parents and/or caregivers.
• Able to be flexible with working hours to meet deadlines
• Able to work in a dynamic often hectic environment and be able to multi-task
• Able to work under tight deadlines
• Able to share information in an effective and collaborative manner
• Able to be creative, challenge and demonstrate initiative to generate improvements

Other Requirements

• Eligible to work in Canada
• Compliance with CHEO RI's occupational health, immunization, and health‑surveillance requirements, as applicable to the role and work environment.
• Completion of a Police Record Check, in accordance with institutional and regulatory requirements.

To Apply

Please send a complete CV and cover letter to Aritshana Kathiresu, by email to: akathiresu@cheo.on.ca .

Equity, Diversity and Inclusion

The CHEO Research Institute values diversity and is an equal opportunity employer who value diverse perspectives and support people to be their authentic selves. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants. Should an applicant require any accommodations during the application process, as per the Accessibility for Ontarians with Disabilities Act , please notify Human Resources at researchhr@cheo.on.ca .

The CHEO Research Institute seeks to increase equity, diversity, and inclusion in all of its activities, including research, education and career development, patient, family and donor partnerships. We value diverse and non-traditional career paths and perspectives, and value skills such as resilience, collaboration, and relationship-building. We welcome applicat…