Selection process number: 2090-CMN-26-OC-042 Finance's department ME-05 - $73,187 to $89,457 per year Temporary Full-Time position (37.5 hours per week) with a term of 1 year Work Location Natural Heritage Campus (NHC) - Gatineau, QC Closing Date 19 July 2026 Apply Fill in the application form Share on social media Selection process number: 2090-CMN-26-OC-042 Procurement documentation specialist Your place at the Museum We value diversity and believe we benefit from working in a place where everyone feels included and where the unique qualities and strengths inherent in a diverse workforce are combined. We welcome applications from persons who may identify as a member of one or more other equity seeking groups (for e.g. women, visible minorities, Indigenous peoples, persons with disabilities, 2SLGBTQIA+, religious or cultural minority). You have a place at the Museum! About the position Reporting to the Head, Contracts, Procurement & Risk Management, the highly organized and detail-oriented Procurement Documentation Specialist will play a key role in supporting a large portfolio of procurement projects by developing high-quality procurement documentation, with a primary focus on drafting and reviewing Scopes of Work (SOWs), technical specifications, and related solicitation documents. Working closely with project managers, technical and subject-matter experts, and stakeholders from across the Museum, the Procurement Documentation Specialist will gather business and technical requirements, and translate them into clear, complete, and competitive procurement documents compliant with Museum policies and suitable for public tendering. This position is ideal for someone with exceptional technical writing skills, strong analytical abilities, excellent collaboration, and experience preparing procurement and/or contract documentation within a public sector, consulting, museum, educational, research, facilities, construction, IT, or similar environment. Key Responsibilities – Scope Development & Procurement Support: Consult with project managers and technical and subject matter experts to understand operational, technical, and business requirements. Develop comprehensive Scopes of Work, specifications, statements of requirements, and technical documentation for competitive procurement processes. Translate stakeholder needs into clear, measurable, and accessible procurement requirements. Define project deliverables, milestones, performance expectations, acceptance criteria, and contractor responsibilities. Suggest proposal requirements and develop evaluation criteria Review and revise existing SOWs and similar procurement documentation, to improve clarity, consistency, completeness, and quality. Identify gaps, ambiguities, inconsistencies, and procurement risks within project documentation and recommend improvements. Ensure documentation aligns with procurement best practices and supports fair, open, and transparent competitive processes. Develop and maintain standardized SOW templates, language, and documentation. Subject to operational requirements, the Procurement Documentation Specialist may also: Assist with the preparation of Requests for Proposal (RFPs), Invitations to Quotes (ITQs), and other solicitation documents. Review procurement documentation for consistency and completeness. Participate in project planning meetings and procurement strategy discussions. Assist in developing procurement templates, guides, and standard documentation. Perform other procurement-related duties as assigned. Working at the museum means: Contributing to an engaging mission as well as exciting projects and challenges An inclusive, friendly and safe work environment A competitive salary established by collective agreements Access to federal public service group insurance and pension plans Eligibility criteria This position is open to all Employees of the Canadian Museum of Nature and any members of the public who meet the qualifications below. Candidates must be legally entitled to work in Canada. Education and training: Postsecondary education in procurement, business administration, engineering, architecture, construction management, technical communications, project management, or a related discipline, or an equivalent combination of education, training and experience. Language requirements: English and French are essential. Bilingualism imperative – Second language profile: CBC Experience, knowledge, skills and competencies: Demonstrated experience developing technical documentation, specifications, Scopes of Work, or procurement documents. Experience gathering requirements from multiple stakeholders. Experience in the following areas will be considered an asset: Public sector procurement. Government, Crown corporation, municipal, healthcare, university, or broader public sector environments. Construction, facilities management, engineering, IT, museum operations, exhibits, conservation, or professional services procurement. Competitive bidding and solicitation development. Procurement legislation, trade agreements, and procurement best practices. Procurement software or electronic bidding platforms. Excellent technical writing, editing, and proofreading skills. Strong analytical and critical thinking abilities. Ability to organize and manage multiple concurrent projects while meeting deadlines. Excellent written and oral communication and interpersonal skills. Advanced proficiency with Microsoft Office, particularly Word. Exceptional attention to detail. Strong organizational and time management skills. Ability to synthesize complex technical information into clear, concise documentation. Sound judgment and problem-solving abilities. Strong collaboration and stakeholder engagement skills. Ability to work independently while managing competing priorities. Demonstrated ability to consistently produce high-quality, accurate, and well-structured procurement documentation. Interested? APPLY! The Canadian Museum of Nature is committed to inclusive and barrier-free selection processes and work environments. If you are invited to participate in the selection process, we encourage you to advise us of any accommodation you may require. This information will be treated as confidential. All candidates must submit a cover letter and curriculum vitae outlining how their experience and training meet the requirements listed above. Send your application by filling in the application form where you can upload your cover letter, curriculum vitae and any other required documents. CLOSING DATE : July 19, 2026